Annual Meeting Exhibitor and Sponsorship Opportunities

Annual Meeting offers many sponsorship and exhibitor opportunities. Below is a full list of opportunities by Section.

View PDF of Exhibitor Brochure.

Why Exhibit?
With an expected attendance of over 4,500 this is an excellent opportunity for you to introduce yourself and products/services to our largest gathering of attorneys. Annual Meeting is a great place to meet face-to-face and gain valuable exposure with attorneys from across the world.

Exhibitor Information
At the Hilton, the New York State Bar Association will occupy the second floor with its registration, headquarters, meeting rooms, weeklong vendor exhibits and Cyber Café.  There will be additional meeting space and one-day vendor exhibits on the third floor.   

Exhibitor Deadlines
To secure your place at the New York State Bar Association’s 140th Annual Meeting, please complete the Vendor Registration Form and return it to Grazia Yaeger, director of marketing, before Monday, November 14, 2016. 

Exhibitor Table Fee
Weeklong space: $2500
Monday, January 23rd thru Friday, January 27th

One-Day*: $1000
*Only available for certain meetings. Please contact Grazia Yaeger, Director of Marketing for more information at

Table Information
Each table comes with one 6’ x 30” skirted table, two chairs and signage (if needed).

Set-Up Information
You may set-up on either Monday, January 23rd - anytime or Tuesday, January 24th between 7:30 am and 8:30 am. 

Breakdown Information
The booth must be breakdown by 2:30 pm on Friday.

Vendor hours
Vendors must be present from 8:00 am to 5:00 pm Tuesday thru Thursday and 8:00 am to 12:30 pm on Friday. The booth should be breakdown by 2:30 pm on Friday.

NOT INCLUDED:  Arrangements for Electrical hook-ups, internet access and audio visual requirements is NOT included. These are at the vendor’s expense and must be made with the Hilton. These items must be ordered in advance and be paid with a credit card. The hotel shipping, electrical and AV departments will be provided at the time of confirmation with the exhibitor set-up diagram in order to facilitate deliveries, electrical hook-ups, internet requests, etc.

Hilton Midtown Hotel Reservation Information
A block of rooms has been reserved at the hotel with a special conference rate of $260.00 per night (plus applicable taxes).  Please call the hotel directly at 800-445-8667 by December 21st, and identify yourself as a NYSBA Annual Meeting attendee to book your overnight accommodations at this rate or go to   to link to the online reservation page. 

Please be advised that rosters and/or mailing lists of registrants cannot be released to vendors as a part of The New York State Bar Association’s Members’ Privacy Policy